HOA & community-association management
The walk has changed.
The clipboard hasn't.
36MDC turns common-area inspections, covenant violations, architectural review, accommodation requests, and amenity safety checks into one mobile workflow with defensible, board-ready records.
Accepting first launch partners · 2026
The day-to-day problem
The board needs the record. The manager needs the time back.
Community managers run a portfolio of inspections, violation notices, architectural-review packets, vendor sign-offs, board packets, accommodation responses, and statutory record requests. Each one has its own format, its own timing rule, and its own board expectation. Each one has to land in the file the right way or the next dispute, audit, or records request becomes a fire drill.
On paper, the work is repeatable. On a portfolio of 20 communities, it's where weekends go. The firms that scale are the ones that stop solving each community as a one-off.
What we'd build for your portfolio.
Eight forms aligned to the recordkeeping, decision, hearing, and accommodation requirements that show up in California Davis-Stirling, Florida Chapter 720, Virginia POAA, and the federal Fair Housing Act guidance — packaged so a new community is live in days.
- 01
Common-area inspection
The recurring rhythm of a managed community. Every inspection produces a timestamped, geotagged record with photo evidence and an owner for follow-up.
Community, amenity / asset, condition, photo or video, severity, responsible party, due date. Photo required for any defect; severity required before submission; geotag mandatory.
- 02
Covenant / rule-violation intake
Defensible documentation under California Davis-Stirling, Florida Chapter 720, Virginia POAA, and similar state frameworks — captured the moment the manager observes the issue.
Address / unit, rule category, description, photo, first or repeat occurrence, notice type, cure date. Rule category required; cure date required if a notice is issued; photo required for exterior issues.
- 03
Architectural review intake
Owners submit, the ARC reviews, and the decision is documented in writing — with the timing rules state law actually requires.
Owner, lot or unit, requested change, attachments, contractor info, permit flag, decision status. Required attachments for plans and specs; cannot move to review without owner acknowledgment.
- 04
Reasonable accommodation / modification request
Federal Fair Housing Act compliance under HUD / DOJ joint guidance. Confidential by default, with response-time SLA tracking from the day the request is received.
Resident, request type, disability-related need summary, docs received, reviewer, response date, decision. Restricted PHI handling; confidential flag mandatory; response SLA triggered automatically.
- 05
Pool / amenity / life-safety inspection
The check that has to happen before the gate opens — drain covers, latches, signage, equipment, and any urgent close conditions.
Date, amenity, gate / latch / signage, equipment status, hazard notes, photos, urgent close flag. Any life-safety fail creates immediate escalation; closure reason required.
- 06
Vendor work verification
Before-and-after photos linked to the work order. The board sees the work was actually completed before the invoice gets approved.
Vendor, scope, site, before and after photos, completed work, punch list, sign-off. Before and after photos both required; invoice cannot be approved until sign-off complete.
- 07
Board decision / hearing log
Discipline and rule-enforcement decisions documented with the notice timing state law requires.
Member, issue, hearing date, notice sent date, decision, written-notice date. Notice date must precede hearing; written-notice date required before status moves to Closed.
- 08
Official-record request intake
Records-request workflows with the statutory deadline calculated automatically — Florida 10 business days, California Davis-Stirling timelines, Virginia POAA timelines.
Requestor, request category, date received, due date, fulfillment mode, exempt materials flagged. Due date auto-calculated from jurisdiction; exemption reason required if records withheld.
Where 36MDC fits
Not a full community-association management suite.
36MDC is the offline field-record layer for the forms, logs, inspections, incidents, and corrective actions that still happen on paper, clipboards, spreadsheets, email threads, or disconnected tools.
- NotBuildium, AppFolio, or your accounting and dues system
- Notresident or owner portals
- Notarchitectural-review case management beyond field inspections
36MDC sits alongside the CAM accounting software and resident portal the board already pays for. We are the layer for the on-site inspections, violations, and evidence that have to be defensible later.
What your office gets
Field records become business data.
Once records sync, the office can search, export, audit, and report on them. The first workflow usually reveals the larger opportunity.
- 01
Find a record fast
Pull every common-area inspection, violation notice, or work-order intake by community, by inspector, or by date.
- 02
Export cleanly
Export a quarter of inspections for a board meeting. Hand counsel the defensible packet without three rounds of reformatting.
- 03
Track exceptions
See every open violation, every architectural-review item without a decision, every work order without a close.
- 04
Spot trends
Watch which community, building, or vendor generates the most corrective actions. Spot what is slipping before owners do.
- 05
Generate reports
Auto-build the board packet. Skip the manual rebuild that ate the manager's Friday.
- 06
Feed downstream
Push records to Buildium or AppFolio, the resident portal, or the board's dashboard.
Why CAM firms pick us.
Defensible by default
Every record carries the observer, the timestamp, the photo evidence, the rule cited, the notice sent, and the next-step approval. Records survive a board challenge or a court subpoena because they were captured correctly the first time.
Portfolio-aware
Community-specific rule libraries layered on a standard field workflow. The same manager moves between properties without learning a different system at each one.
Board-ready outputs
Every record exports as a clean PDF or board packet. Records requests, accommodation responses, and violation files come out of the system in the format the board (or the regulator) expects.
Walk through your inspection and violation workflow
30-minute demo on a real device. We'll cover common-area inspections, violation intake, ARC review, accommodation requests, amenity safety checks, and records-request fulfillment — and any state-specific rule you flag in the booking notes.
We are accepting a small number of regional and national CAM operators as launch partners before public release. We are honest about what is ready and what is not.